Data Entry- Smarter way of data capturing

data entry

Data entry tools and technologies are changing the way businesses interact with information, both external and internal. The modern business marketplace is a data-driven environment. The role of data is to empower business leaders to make decisions based on facts, trends and statistical numbers. But with so much information out there, business leaders must be able to get the right information, so that they can make the best decisions.

While organizations today generate and capture a vast amount of raw data, they fail to effectively harness the potential use of this data. Extracting insights from data and making data-driven decisions has now become pertinent to organizations around the world.

PDFs led the first wave of digital transformation by taking documents off the paper and placing them on a screen. It was, for all intents and purposes, a game-changer.

The voice data and technologies are leading to digital disruptive innovation in data capture and analytic process, including data entry. Smart voice technologies like smart voice speakers, smart data, smart cloud computing have their own applications to enhance the data and related analytic process. To include these new landscapes of smart skills, data entry approaches, methods, and processes are being redesigned to be improved in a number of constructive ways. This enables organizations to take advantage of faster, more cost-effective and secure forms of data. 

New Age Data Entry technologies that will drive your business success

Voice assistants are powerful hands-free computing tools that gain new abilities almost every week. So why don’t we use them more? The problem may be that we don’t know what to do with them. Voice-based assistants are driving a culture of data by simplifying data consumption, enabling ease of data access, and increasing speed in decision-making.

Data strategies are very important in today’s world of business. The utilization of data is boundless when it comes to customers. It is essential to monitor customer activities and preferences in order to understand them and improve on catering to their needs. A good voice data strategy has the capability to own a brand loyal customer for long, so why not collect that reveals more about the customer and their requirements.

 Let’s deep dive and explore the remarkable benefits of how voice technology can help you to get ahead of your competitors and stay relevant in the industry, and extracting actionable insights from data is not an option anymore — it is a necessity.

  • Ease of access – Hands-free data collection

Voice-enabled data entry makes it easier to access insights, dashboards, and reports and enables speedy decision-making. It eliminates the need to log into various websites, filter dashboards, and search for information. It acts as a single point of contact for accessing the required reports and information.

Imagine when you’re in a meeting and are presenting a sales ppt to your client. And one of the clients asks you for a conversion KPI which you’ve missed in your presentation. In a traditional setting, you will have to navigate through your sales software, filter the required dashboards and fetch the data. But by then, the topic of discussion would’ve already been changed and you have lost the opportunity to make an impression.

However, with a voice assistant, you can get the required insight just by asking a quick question and get your answer within seconds. If you need a detailed report, then Alexa can email you the link to the right dashboard. It makes life easier for business users and people who crunch data on a regular basis. The hands-free workflow of getting needed information within seconds allows faster-decision making.

  • Multi-device assistance

Voice assistants are available across multiple devices. You can access them on your desktop and laptop devices at work and on mobile devices while you’re traveling or at home. This is especially useful for field workers who need data at their fingertips.

  • Personalized engagement

Voice bots act as your personal assistants. They personalize user engagement with push notifications. It proactively notifies users by directly sending personalized notifications, updates, important alerts, and shifts in trends. So, it not only brings data to you when demanded, but it also relays important information and schedules vital alerts based on the previous interactions.

Think of any scenario where you need a user manual. The convergence of technology and user-interaction has led to rapid-fire questions and instant answers. Consider how this technology could change how we interact with documents. A smart speaker can navigate the content with voice commands like, “Search for…” or “Organize documents by…” or “Read it back to me.”

Say while driving to work, you could have a voice assistant read a PDF back to you in the car to get ready for a meeting. Having a voice-based assistant read your document to you provides a convenient way to comprehend the information. The future of this technology could lead to us interacting within a PDF and search information more quickly for a more efficient, intelligent experience.

Wrapping up..

To conclude, as newer technologies come on board, it’s not that older technologies immediately disappear: now we have gasoline-powered cars on the same highways as electric cars and, in a few cases, self-driving cars.  People have a wide range of choices for transport, and so it is with the acquisition of data.  We expect to see traditional data entry to continue for some organizations, while others embrace a mix of apps via voice, text and machine reporting.